Overview

The purpose of the Graduate Research  fund is to help defray the cost of travel to conferences, meetings, and to conduct research on African American Studies themes.  Maximum allocation is $750.  The allowable expenses are restricted to:

  • the cost of airfare
  • ground transportation
  • accommodations

Guidelines

Here are the steps you should take as early as possible, but no later than a month before the travel will occur:

-Complete the travel application form and submit it to the Management Services Officer or main office coordinator.

-Once you have been approved, contact Veronica Benson Cole, Administrative Business Coordinator (310 206-5293) to discuss transportation arrangements. You have two options:

  • You may make your arrangements with the UCLA Travel Center. The Bunche Center processes a purchase order for airfare payment.
  • You may incur the cost of the airfare and be reimbursed after the travel is completed. You must provide an original

-Hotel arrangements should be made as soon as possible.

  • Determine if the hotel will accept a UCLA purchase order. If so, please inform V. Benson Cole, and she will make the hotel payment arrangements if possible.
  • If the hotel will require payment at the end of your stay, you may incur the cost and be reimbursed by submitting an original

-Any ground transportation expenses you incur may be reimbursed by providing original receipts upon your return.

Travel must be reconciled within 10 days of the end of your trip.  Please be prepared to submit the original receipts.

Note: Non-reimbursed items include registration, auxiliary expenses-including: telephone charges, food, liquor, etc.

Graduate Research Travel/Conference Award Application Form